Asset Management Services
Davids' Broken Note is now able to offer peace of mind to entire school districts with our Asset Management Services. We want to make managing large asset's simple and convenient for our clients. Through the use of powerful tools like cloud-based data bases, barcode scanning, maintenance scheduling and asset depreciation, Davids' Broken Note can modernize your existing asset management system. Key Features
-Accessible through mobile application (iOS or Android)
-Unlimited Custom Reports (Most Popular: Asset Depreciation, Maintenance)
-Configurable Email Alerts (Example: Maintenance Reminder)
-Barcode Scanning *Top Feature for End-of-Year Accounting
-Check-in and Check-out features (Track instrument location and user) *Top Feature for Teachers
-Accidental Damage Events (Track damage caused by user with image uploads)Tamper Proof Security Tag
Our choice of asset tag is the Tamper Proof Security Barcode Tag. You can tell if they've been tampered with or if someone has “appropriated” your asset.
On removal, some leave a checkerboard or a VOID pattern, or try destructible vinyl labels that break apart, leaving evidence behind. Destructible, voiding, and checkerboard void materials are available in plastic and in a variety of colors or designs.Our Process 1. Setup Account.
Clients will need to provide basic information, such as the number of sites assets will be stored, the number of employees who will have control of those assets, and a cost depreciation percentage used by their accounting or business department. 2. Travel to Sites.
Depending on the number of assets, a typical session for data collection takes between 4 and 5 hours per 75 to 100 instruments. During this time, we will collect serial numbers, model numbers, and take photos of the assets to upload into our data base. Also during this time, we will inspect all assets for maintenance requirements, phase out or DNR (Do Not Repair) of older instruments, and list those assets deemed as "Ready for use." A team member will follow up with a quote for assets needing maintenance or replacement.
3. Asset tags.
Once all the assets have been accounted for, Davids' Broken Note will order the agreed upon asset tags. Typical time frame for manufacturing and delivery is between 1-2 weeks depending on the number of assets. A team member will schedule a follow up day to travel to each site and label each asset. Each instrument will receive two tags. One to be placed on the instrument and a second to go on the outside of its case for ease of tracking.